VietnamRO closure notice: 30 days
In plain termsDecree 07/2016 expects prior notice before a representative office (RO) terminates. Plan 30 days, not a Friday email to the department after the lease ended. Notice is the start of closure, not the trophy at the end.
Start here — three checks
- Pick the intended last operating day. Count 30 days backward. That is the latest notice date.
- Name who receives the notice (licensing authority and other parties your file actually lists)
- Do not fire the chief of RO before someone can sign the notice and the later closure pack
Decision map
| Signal | Lock now | If skipped |
|---|---|---|
| HQ wants the office gone this month | If 30 days will not fit, say so. A short notice is a defect, not a negotiation style. | You file a closure that is already late on the first exhibit. |
| Lease ends before day 30 of notice | Extend the lease or move the last-operating date. Filings still need an address. | Notice period and premises die on different days. |
| Employees’ last day is before notice is sent | Send notice first, then run labour in the window. Do not reverse it. | You have no one left to execute a closure you already owed notice on. |
| Parent thinks “we never really operated” so notice is optional | A licensed RO still needs a licensed exit. Dormant is not unlicensed. | Inactivity plus skipped notice becomes a revocation story instead of a clean close. |
| Notice sent, then HQ reverses the decision | Record the withdrawal. Do not let a dangling notice fight a new operating plan. | Authorities hold a termination file while staff are hiring. |
Common wrong movesWhere people lose time on this exact question.
- Dating the notice the day you remember, not 30 days before close.
- Emailing only the landlord and calling that the statutory notice.
- Letting the only authorised signatory leave Vietnam before the notice is filed.
If this fails, do this nextRecovery order — not a generic legal memo.
- If notice was skipped and you already stopped, file now and document actual last operating day. Do not backdate.
- Rebuild the closure sequence around the real notice date, not HQ’s original wish.
- If the licence is at revocation risk from inactivity, read those triggers in parallel.
Tax–labour–bank sequenceWhat the 30 days are for.Closure document packPut the notice in the pack as exhibit one.Revocation triggersIf you ignored notice and also went inactive.
Common questions
How much notice do I need to close a representative office in Vietnam?
Plan 30 days before termination under the Decree 07 closure rules. Treat that as a filing clock, not a courtesy to the landlord.
When should the 30-day notice be sent?
Before the last operating day you are declaring, with time for the other unwind steps. Sending it after staff and the lease are gone is the usual defect.
Does a dormant RO still need the notice?
Yes if a licence still exists. Dormancy is a reason to close properly, not a reason to skip the form.